- No. The Registrar's Office does not provide academic advising. Each school has an Academic Advising Office with academic counselors to advise students in that school. This includes enrollment counseling.
2. Advanced Placement
- A. My AP scores are missing from my academic record. What should I do?
- AP scores are received by the Office of Admissions, who evaluates and posts them to your academic record (transcript). Contact the Office of Admissions regarding your AP scores.
- AP scores are received by the Office of Admissions, who evaluates and posts them to your academic record (transcript). Contact the Office of Admissions regarding your AP scores.
- A. How may I get a course description of a particular course offered during the current academic year?
- Course Descriptions can be found in the UCI General Catalogue.
- The easiest way to find classes in the Schedule of Classes is to search by Department Name. For example, if you are looking for a class in Anthropology, use the pull down menu to highlight Anthro. Click on Display Web Results. You can then view all the anthropology classes offered for the given quarter.
- No. Auditing of classes is not allowed.
- Irvine Academic Senate Regulation 340 states: "No student may enter upon any organized instructional activity until the student has registered and enrollment has been approved by the appropriate study list authority."
- Class attendance is limited to students who are pursuing a degree, have paid that quarter's tuition and fees and are enrolled in the course. Alternately, the UCI Division of Continuing Education (University Extension) has a program called Concurrent Enrollment through which some UCI courses can be taken for a fee.
- A restriction on a course indicates that there are requirements that a student must meet in order to enroll in the course.
- Course restrictions are determined and placed by the department offering the course. When and if a restriction is removed, is also determined by the department offering the course. Therefore, courses may continue to be restricted throughout the Enrollment by Window and Open Enrollment periods.
- Questions regarding restriction codes placed on a course should be directed to the Schedule of Classes Coordinator of the department offering the course.
- Existing restrictions are identified in the Rstr column of the Schedule of Classes (SOC). Refer to our list of Course Restriction Codes for detailed descriptions of the various restriction codes.
- Most course prerequisites can be found by using our Course Prerequisite Tool. If the course you are interested in has an "A" restriction in the Schedule of Classes (SOC), but no prerequisite link exists, contact the department offering the course.
- Departments place the New Only restriction to reserve seats for new students who will be enrolling in classes during their orientation sessions over the summer.
- Contact your academic advising office for enrollment counseling.
- A. When will my degree post to my academic transcript?
- Degree information is available on transcripts:
Fall: 8 weeks after instruction ends Winter: 6 weeks after instruction ends Spring: 6 weeks after instruction ends Summer: 7 weeks after Summer Session II instruction ends (for all Summer Session terms) - Degree certification is the process of determining a student's eligibility to receive his or her degree.
- Undergraduate degrees are certified by the dean of the student's major.
- Graduate degrees are certified by the Dean of Graduate Division.
- The certification process will be completed seven to eight weeks after instruction ends.
- Degree awarded and dates of attendance are public information. Therefore, an employer may obtain verification of your degree without your authorization. Written verification can be requested in person or by mail. Verbal verification can be obtained by telephone: (949) 824-6124.
- Further information is available on our Verifications webpage.
5. DegreeWorks
- A. I completed IGETC (Intersegmental General Education Transfer Curriculum) prior to transferring to UC Irvine, but it is not checked off on my degree audit. How do I correct this?
- Contact the academic advising office in the school of your major.
- Contact the academic advising office in the school of your major and ask them to contact the Registrar's office on your behalf to update to your transfer record.
- Contact the academic advising office in the school of your major to have these exceptions applied to your degree audit. The Registrar does not apply transfer course exceptions to your audit. Only your academic advising office can determine which courses fulfill degree requirements and can adjust your degree audit appropriately.
- Contact the academic advising office in the school of your major for assistance.
- Contact the academic advising office in the school of your major for assistance.
- Contact the academic advising office in the school of your major for assistance.
- Your degree audit will be updated with your most recent grades by the Sunday evening following the Friday when grades are available on StudentAccess.
- Updates to your transfer course record may take up to 24 hours to be reflected in DegreeWorks. If 24 hours have passed and your transfer courses are still not displayed on your degree audit, contact the academic advising office in the school of your major. Ask them to update your degree audit. Some audits require a manual update which can be done by a counselor.
- Contact the academic advising office in the school of your major for degree requirements, or consult the General Catalogue.
- Please contact the University Registrar Help Desk for assistance.
6. Diplomas
- A.When will my diploma be available?
- Degrees are noted on official transcripts approximately six weeks after the end of the quarter in which they are awarded (approximately eight weeks for fall quarter). Diplomas are typically available four months after the end of the quarter in which the student's degree is awarded. You will be notified by mail when your diploma is available.
- Minors are not noted on diplomas; they are posted on your transcript.
- Students with a double major within a single school will be awarded one degree and issued one diploma. The diploma will list both majors.
- Students with a double major within a single school with different degree types will be awarded two separate diplomas. An example of different degree types would be a Bachelor of Arts (B.A.) and a Bachelor of Science (B.S.).
- Students with a double major within two different schools will be awarded a degree from each school and will be issued a diploma from each school.
- Only one diploma is issued per student. The Registrar's Office does not retain a copy of your diploma. If an employer or institution requests a copy of your diploma, we can issue an official transcript or verification that will state your degree awarded and award date.
- A replacement diploma may be requested if your original diploma has been lost or destroyed, or your name has changed since graduation. More information is available on our diplomas page.
- Yes. As a service to UCI students and alumni, the Registrar's Office offers a notary service for official university documents produced by or distributed by the University Registrar. Notarization requests may be made by mail or in person by appointment.
- Visit our Notary Service webpage for information about obtaining a notarization, fees, foreign use of notarized documents, and using your own notary.
7. Enrollment
- A. When can I view my enrollment window?
- Use WebReg or StudentAccess to view your enrollment window.
- Your enrollment window for the upcoming term is first viewable Monday of the 7th week of instruction of the current term. Specific dates for the Enrollment by Window period are always available on our Quarterly Academic Calendar.
- In general, enrollment windows are assigned by class level. Further information is available on our Enrollment Windows webpage.
- You may use WebReg to enroll in courses during the Enrollment by Window and Open Enrollment periods. The dates of these enrollment periods are always available on our Quarterly Academic Calendar.
- Beginning Monday of the 3rd week of instruction, enrollment modifications require an Enrollment Exception Request. There is no guarantee that your request will be granted.
- Your academic advising office can authorize you to enroll in more than 21 units. Contact them to discuss your situation.
- The "mc" signifies that there has been a change to the meeting time or meeting place of the class. When you list your classes and see the "mc" notation, the time and place that you see are the NEW time and place.
- Departments place the New Only restriction to reserve seats for new students who will be enrolling in classes during their orientation sessions over the summer.
- Contact your academic advising office for enrollment counseling.
- The mandatory SPOP (Student Parent Orientation Program) includes academic advising and enrollment counseling.
- Contact your academic advising office for enrollment counseling.
- Contact the academic advising office of the school of your major for enrollment options.
8. Enrollment Exceptions
- A. When may I submit an Enrollment Exception request?
- You may submit an Enrollment Exception request beginning Monday of the 3rd week of instruction. The enrollment deadline for adds, drops, and changes is the end of the 2nd week of instruction.
- No. You can request an Enrollment Exception beginning Monday of the 3rd week of instruction at 8:00 a.m.
- Log into StudentAccess and click on Applications in the navigation menu. From there, click on the Enrollment Exceptions tab.
- Depending on your request, your Enrollment Exception will require approvals from two or three of the following:
- 1. Instructor of record (or designee)
- 2. Dean of the department offering the Course (or designee)
- 3. Dean of your Major (or designee)
- The Enrollment Exception process requires multiple approvals and each required approval is typically reviewed within 2-3 business days.
- You must return to the Applications section in StudentAccess to review the status of your Enrollment Exception request. Monitoring the status is the responsibility of the student.
- First, make sure you have carefully read any messages sent to you and complied with any requests necessary to approve your Enrollment Exception request. If you have done so and your request was denied, you have the option to resubmit your Enrollment Exception request, but there is no guarantee that your subsequent request will be approved.
- Beginning Monday of the third week on instruction, a single fee of $3 will be charged for all approved enrollment transactions that are submitted on the same day, and will be billed on ZOT Account Online.
- If you would like to only exchange the zero (0.0) unit components of your course (e.g., a zero unit discussion or zero unit lab), but remain enrolled in the component that has units (e.g., 4.0 unit lecture), use the switching option in the Enrollment Exception menu. This will permit you to exchange zero (0.0) unit components without having to drop the component that carries the units for the course.
- Switching is the process of exchanging one zero-unit co-class that is linked to a unit bearing class for a different zero-unit co-class that is linked to the same unit bearing class.
- No. Switches are requested via Enrollment Exceptions after the Enrollment by Window and Open Enrollment periods have passed.
9. General Education/Breadth
- A. Can you provide something in writing stating that I have completed my General Education/Breadth requirements?
- The Registrar's Office does not monitor nor evaluate General Education/Breadth requirements. Contact your academic advising office.
- A. Why did I receive a grade of NR for the class I took?
- NR stands for No Report. This likely means that your instructor has not submitted grades for the class. You can confirm the No Report status of your class by visiting the Late Grade link on our home page.
- Any undergraduate student is eligible for the dean's honor list if they are enrolled in at least 12 units for grades and that quarter's grade point average is 3.5 or higher.
- The required 12 units do not include courses repeated by the student in which the student has already received a passing grade. Since a failing grade (F) awards no units, a student repeating a previously failed course is eligible to count the repeated course toward dean's list criteria, provided that the student has not already exhausted the repeat rule as outlined in the Course Catalogue.
11. Other Institutions
- A. I'm taking courses at another institution. Can you tell me if my courses will fulfill my General Education/Breadth requirements at UCI?
- The Registrar's Office does not evaluate General Education/Breadth requirements. Contact your school's academic advising office.
- Transcripts from other institutions should be sent to the Office of Admissions.
- The Registrar's Office does not receive, evaluate, nor post credit from other institutions. This is handled by the Office of Admissions.
- Multiply quarter units by .667 to obtain semester units.
12. Privacy
- A. How do I remove my address and phone number from the UCI directory?
- Use StudentAccess to update the options to release and publish your student address and phone information.
- You can select "do not release to the public" and/or "do not publish in the campus directory" for your student address and phone data, and for your permanent address and phone data.
- The campus directory is updated nightly by OIT. Therefore, changes made through StudentAccess will be reflected the following day.
- When a student reaches the age of 18 or begins attending a post-secondary institution regardless of age, the privacy rights guaranteed by FERPA and the UC Privacy Policy are transferred to the student. Consequently, only non-restricted Directory Information (Public Information) may be released to a third party, including parents and legal guardians.
- To view anything other than Directory Information, you should request the information directly from your son/daughter. Both unofficial transcripts and class schedules are printable and available to the student, free of charge, at the Registrar's Office.
- Further information regarding FERPA and the UC Privacy Policy can be found on our Privacy Page.
13. Transcripts
- A. How do I order an official transcript?
- Official transcripts can be ordered online, in person (suspended during COVID-19) or by email. Detailed information on ordering official transcripts is available on our page on Official Transcripts.
- 1. Online. Transcripts may be ordered online using a major credit card or a check card (debit card with a Visa or MasterCard logo) when ordering online through Parchment. Ordering online eliminates the need to send your request to the Registrar's Office by mail, thereby allowing the processing of your transcript order to begin sooner. Typically, transcripts are sent on the same business day during processing days Monday through Friday. (Transcript processing does not occur during University holidays and recesses. Therefore transcripts ordered during Winter Recess will not be processed until the campus reopens in January.)
- 2. In person. Official transcripts are issued immediately upon request and payment. Payment may be made by cash or check during the Central Cashier's business hours. You must bring photo ID. To authorize another individual to pick up your transcript for you, refer to the related question in the transcript section of our FAQ.
- Please note: third-party transcript pick-ups are suspended during Covid-19. The following applies when in-person services resume at the Registrar’s office.
- Yes. You may authorize another person to obtain your transcript for you. To do so, you must provide the person or the Registrar's Office with a signed letter authorizing him/her to obtain copies of your transcript. Your letter must include the following:
- • the specific name of the person you are authorizing
- • your name
- • your Student ID number (if known)
- • your birth date
- • last four digits of your Social Security Number (if you have one)
- • your signature
- No. You may pay for your transcript order online using a major credit card through Parchment and send your transcript directly to a third-party.
- Please direct the student to order an official transcript directly from Parchment and designate you as the recipient
- You may pay for your transcript with a credit card when ordering online through Parchment. Transcript requests made in person or through the mail must be paid to the Central Cashier.
- You may pay for your transcript with a credit card when ordering online through Parchment.
- Alternatively, the Central Cashier accepts international money orders, made payable to: UC REGENTS.
- No. If there is a hold on your record your order will be canceled. If you are a current student, sign in to WebReg or StudentAccess to view any holds on your student record, and then contact the office that placed the hold. Links to WebReg and StudentAccess are available on the University Registrar's website.
- If you are not a current student, contact the University Registrar who will direct you to the appropriate office to resolve the hold. The University Registrar is available from 8:00 a.m. through 5:00 p.m., Monday through Friday (excluding University holidays).
- The major difference between paper official and unofficial transcripts is the paper they are printed on.
- Official transcripts are printed on official transcript paper that contains the University Seal, the Registrar's signature, and a variety of security features to prevent the use of duplicate or fraudulent copies. Similarly, electronic transcripts are generated on PDFs with similar security features, and also contain the University Seal and the Registrar’s signature.
- Unofficial transcripts are printed on regular blank white paper and may be photocopied, should you require multiple unofficial copies. Unofficial Transcripts do not have UCI or University of California, Irvine printed on the transcript. Electronic unofficial transcripts are not available.
- Selecting which type of transcript to order should be determined based on what you need the transcript for. If an institution or employer requires an official sealed transcript, then you should obtain an official transcript. However, if an official transcript is not required, or if it is for your own personal use, a free unofficial transcript should be sufficient.
- Official transcripts reflect a cumulative gpa and total units completed at the end of the transcript. Unofficial transcripts will reflect this information as well, however they will also show a quarterly running total of units completed and GPA.
- An official transcript will show your entire UCI academic record. A verification will show specific information you select (e.g., enrollment status, good student discount status, loan deferment eligibility, degrees awarded).
- It is possible that a verification can provide your requestor all the necessary information without providing a complete record of your entire academic history.
- Yes. If you order multiple official paper copies to be sent to you directly, each transcript will be individually sealed in an official transcript envelope. If you have both undergraduate and graduate records, each complete set will be individually sealed.
- Reasons why some students order multiple official transcripts sent to them directly:
- • so they may attach official transcripts themselves to their applications
- • in order to hand deliver their official transcripts
- • to keep official transcripts on hand for future use
- No. Once your official paper transcript envelope has been opened, we will not reseal it, nor will we place it in a new envelope for you.
- You will always have the option of purchasing a new copy. If you want to see what is on your transcript without opening it, request a free unofficial copy.
- No. There is no additional fee for attachments.
- Some institutions require forms to be attached to official transcripts for identification and processing purposes. We attach these forms to transcripts prior to sealing official transcript envelopes. You may also include electronic attachments to your electronic transcript order via Parchment.
- We will not place letters, notes, Post-its, etc., inside official transcript envelopes. We will forward these, along with your transcript in a larger envelope that will contain your correspondence and sealed transcript. However, we recommend that you send any correspondence directly to the institution.
- Yes.
- Yes. When ordering via Parchment, you may designate with transcript to send. Students wishing to request both undergraduate and graduate transcripts will need to submit two separate orders.
- Yes. You may order official transcripts via Parchment.
- UCI transcripts do not include work in progress for a current quarter. They only list courses and grades from completed terms in attendance. If you need documentation of your work in progress, you may order an enrollment verification, requesting that it list your current courses.
- The Registrar's Office does not maintain records for course work taken through the Division of Continuing Education. If you need transcripts for courses taken through the Division of Continuing Education, please visit their website.
- UCI students will have the units and grade points of courses taken through Continuing Education transferred to their record when they have been admitted or readmitted to regular student status. This applies only to Concurrent Enrollment courses taken during the Winter 2009 term or later.
- Generally, your final grades are available two business days after the end of the final exam period.
- To view the date official transcripts are available, refer to the current Quarterly Academic Calendar in the section labeled Quarter Activity.
- Students with an active UCInetID may also verify the posting of their grades by viewing their transcript on StudentAccess.
- You may order your transcripts at any time. Generally your degree will be posted to your transcript six to eight weeks after the end of the final exam period.
- To view the date degrees post to transcripts, refer to the current Quarterly Academic Calendar in the section labeled Quarter Activity.
- Students with an active UCInetID may also verify the posting of their degree(s) by viewing their transcript on StudentAccess.
- To view the date degrees post to transcripts, refer to the current Quarterly Academic Calendar in the section labeled Quarter Activity.
- There is a six to eight week period after instruction ends before degree information is available on official transcripts. To verify the posting of your degree, view your transcript on StudentAccess.
- Yes. We can resend your official transcript to the same recipient address free of charge if all of the following conditions apply:
- • You have verified with the recipient that your official transcript was not received.
- • At least thirty calendar days have passed since your official transcript was sent.
- • No more than ninety days have passed since your official transcript was sent.
14. Verifications
- A. What is the fastest way for me to obtain a verification?
- 1) The fastest way to obtain a verification is to come in person or authorize another person to pay and obtain a copy for you. In person, verifications are issued immediately upon request and payment, during the Central Cashier's business hours. Bring photo ID.
- 2) If you are unable to obtain your verification in person, you may request a verification to be sent via express shipment.
- To do so, mail a written request to the Registrar's Office. Your written request must include:
- • student's name on academic record
- • student's social security number (optional, not required)
- • student's birth date (if available)
- • specific information to be verified
- • any forms to be included with the verification
- • address where verification should be sent
- • Fee made payable to UC REGENTS
- › verifications are $17 per copy
- › domestic express shipments cost an additional $25 per domestic address
- › international express shipments cost an additional $35 per international address
- Yes. You may authorize another person to obtain your verification for you. To do so, you must provide the person or the Registrar's Office with a signed letter authorizing him/her to obtain copies of your verification. Your letter must include the following:
- • what information you would like verified
- • the specific name of the person you are authorizing
- • your name
- • your Student ID number (if known)
- • your birth date
- • last four digits of your Social Security Number (if you have one)
- • your signature
15. Waitlists
- A. I dropped a discussion in order to add a different discussion, but by the time I tried to add the new discussion, it was full. As a result I was dropped from the lecture as well. What can I do to enroll in this course?
- If the lecture is full, waitlist the lecture and a discussion.
- If the lecture is open:
- • Enroll in the lecture
- • Enroll in an open discussion (even if it is not your first choice)
- • Waitlist your preferred discussion
16. WebRoster and WebGrades
- A. I am unable to obtain my class roster. What should I do?
- Have you activated your UCINetID? If not, you may do so on the Activate My UCInetID page through OIT. The process takes about three minutes.
- Contact your departmental SOC coordinator to find out if your employee ID number or UCInetID has been entered in the Electronic Schedule of Classes.
- No. Although TA's often use WebRoster, Academic Senate policy prohibits TA's from submitting final term grades. However, a TA may prepare an electronic text file for uploading into WebGrades. Please refer to the WebGrades Tutorial.
- If you discover the error prior to the absolute deadline to submit grades, contact Jane Butler at (949) 824-7899 or Peggy Siebrandt at (949) 824-8563. They can un-submit your grades. You can correct the error and resubmit.
- If you discover the error after the absolute deadline, you may submit an online Academic Record Change Request to the Academic Advising Office of the school under which the course was offered. The status of the request can be monitored through the Academic Record Change application in StudentAccess.
- After the deadline, a terminal will be set up in the Registrar's Office for late grade submission. Contact Jane Butler at (949) 824-7899 or Peggy Siebrandt at (949) 824-8563 to set up a time that is convenient for you.
17. Miscellaneous
- A. What higher education codes are used to identify UCI?
- There are two codes used to identify UCI. Which one you use depends on the agency requesting the identification number.
- UCI Code 004859 should be used with:
- • CEEB
- • CSS
- • ETS
- • LSDAS
- • FAFSA
- • AACOMAS
- • AMCAS
